Victorian Government Purchasing Board
Achieving Excellence in Government Procurement

Overview

The Oracle state purchase contract (SPC) provides departments and agencies with a mechanism for the procurement of a specified range of Oracle products at a defined minimum discount level, whilst ensuring consistent and appropriate contract terms apply to the purchase.

The standard terms and conditions as outlined in the SPC Schedule 2 apply to all purchases (whether new software or software support) and a price list in Australian dollars for defined software products.

The SPC was established on 30 September 2014 for a three year term and will expire on 29 September 2017.  There are two one-year optional extensions possible under the contract.

Key SPC benefits

The contract aligns to the government’s better financial management strategies and supports stronger industry policies.  This is achieved by:

  • leveraging the significant previous investment in Oracle software;
  • leveraging the volumes of government departments and agencies requirements;
  • creating an economy of scale to negotiate a cost effective discount structure;
  • simplifying the process of acquiring Oracle products; and
  • standardising the terms of contract between the government and Oracle.
Lead Agency
Department of Premier and Cabinet
Conditions of Use
Non-mandatory
Reference Number
Not applicable
Arrangement
Sole supplier
Start Date
30/09/2014
End Date
29/09/2017
Primary Contact
John O'Hehir
Senior Manager, Whole of Government Technology Procurement Group
Department of Premier and Cabinet
Telephone: +61 3 9651 9997
Email: john.o'hehir@dpc.vic.gov.au
Secondary Contact
Monika Nybom
Manager, Whole of Government Technology Procurement Group
Department of Premier and Cabinet
Phone: +61 3 9651 9563
Email: monika.nybom@dpc.vic.gov.au

Who can access this SPC?

Mandated Departments

Not applicable

Mandated Agencies

Not applicable

Departments and agencies may procure from this contract.

Subject to approval by the lead department, other government owned or supported organisations such as not-for-profit, councils and other government bodies may access the SPC on a discretionary basis. Consult the category manager to confirm eligibility.

Departmental Contract Managers

The category manager is responsible for:

  • ensuring the contract continues to provide a value for money outcomes;
  • reviewing compliance to key performance indicators;
  • assessing and monitoring industry and benchmark data and trends;
  • tracking and reporting spend and savings;
  • monitoring utilisation of the agreement;
  • ensuring compliance to the terms of the SPC;
  • analysing consumption patterns and  evaluating demand profiles;
  • validating discount compliance;
  • identifying and managing risks;
  • resolving matters of dispute between vendors and participants, and
  • assessing and containing contract leakage.

Potential buyers anticipating placing any substantial procurement of Oracle software are encouraged to contact the category manager prior to commencing the procurement process.

Supplier Details

The SPC is a sole supplier arrangement.

Name
ABN Address
Contact
Oracleexternal-link.gif 80 003 074 468 Level 5
417 St Kilda Road
MELBOURNE  VIC  3004
Grahame Coles
Key Account Director
P: +61 3 8616 3029
M: +61 410 455 567
E: grahame.coles@oracle.com

What you can buy from this SPC

The scope of the goods and services covers the procurement of new software and ongoing software support, specifically relating to licensed software, update subscription service and product support.

A price book listing all current products is provided below.

Adding products to the SPC

Other Oracle products and support (not currently in the Victorian Government Price Book) can be added to the SPC with the prior approval of the category manager and Oracle. Please contact the category manager to initiate this process. All additional products/support will be added at the negotiated discount rate.

Pricing and buying Terms 

Agreed discounts and purchasing terms with Oracle are confidential, and buyers should familiarise themselves with these terms. They may be accessed via the confidential section of this website. Access to the confidential section is controlled (read below)

Price Negotiation

The agreed pricing discount in this SPC is a minimum discount and is open to negotiation with each transaction. 

Products in the Victorian Government Price Book as at 30 September 2014

Prices reflect Oracle’s word.gif global pricing as at 30 September 2014(46.6 KB) in Australian dollar. Prices will change over time through variations in exchange rates. The appropriate discount must be applied to these prices to determine the cost to SPC buyers.

RULES OF USE: How to use this SPC

The recommended steps to leverage the SPC are outlined below:

Step 1: Identify the products required and estimate the cost

  • Identify and specify the requirements that exist within your work area.
  • Obtain an estimate of the costs of the purchases identified to meet your requirements.

New products:  If the required product/support is not listed in the price book, then the buyer can request the Category Manager to add that product/support. The Category Manager will discuss the addition of that product to the SPC scope with Oracle. This process may take two to three weeks for Oracle to complete.

Discount: The agreed discount in the SPC is a minimum discount, and entities with larger volumes may negotiate additional discounts.

Comparing costs with alternative sources: While the SPC is with Oracle, other organisations are certified Oracle re-sellers capable of supplying applications, databases, middleware and other license types. For example, hardware vendors could provide the Oracle database as a part of the provision of a solution. These are legitimate sourcing options, but it is important to understand that procuring from third parties do not secure the SPC agreed terms of contract, nor the discount structure, nor other SPC benefits. 

Step 2: Obtain any Necessary Approvals

Buyers must seek financial and process approvals in accordance with their internal procuring policies. However, using this SPC provides the assurance of an approved VGPB contract, pre-agreed commercial terms, and a substantial minimum discount arrangement, in addition to various other indirect benefits.

This SPC does not remove obligations to comply with any of your departmental or agency requirements, including Contract Publishing System (CPS) requirements for contracts over $100,000 where that is applicable to your agency.

Step 3: Procure

Once you have obtained appropriate approvals to commit or incur expenditure in accordance with your departmental/agency procedures, you may procure under this SPC.

Formation of a contract: All Purchase Orders (POs) issued pursuant to this SPC will by reference, incorporate the buyer terms defined in this SPC.

  • After all approval steps have been fulfilled, the buyer will issue Oracle a written PO for the Software and or Support required at the agreed discounted pricing. The PO shall quote the Oracle SPC 2014-17, and may refer to any relevant quotations previously received from Oracle.
  • A contract will be formed once the buyer has delivered a PO to Oracle and Oracle accepts the PO by signing and returning a copy of the PO to the buyer.

Transferability of Software

A contractual right exists under the SPC for any software acquired under this or preceding Oracle SPCs to be transferred from the original buyer (agency or department) to another agency or department. There are circumstances where this is a substantial benefit.

Oracle Users Group - Victorian Government

There is a periodic meeting of Oracle users across key departments and agencies, where relevant matters are discussed and views exchanged on key issues.

Confidential information

Contractual information is available to approved users. 

A new confidential information system external-link.gifhas been established and users are to complete an online registration form. A step-by-step process is provided to interested users.  These instructions are detailed in the word.gif State Purchase Contracts Registration Guide (126 KB).

Please note confidential information may only be accessed and used for the purpose of joining the SPC and procuring under the SPC.

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