Victorian Government Purchasing Board
Achieving Excellence in Government Procurement

Overview

The State Purchase Contract (SPC) for the provision of motor vehicles and related services was established following an open tender process undertaken by the Department of Treasury and Finance (DTF). The SPC offers passenger and light commercial vehicles and motorcycles.

The SPC commenced on 1 May 2013 for an initial three year term. The final one year option on this contract has recently been exercised, taking the expiry to 30 April 2018. The SPC has no options remaining. The SPC is an open panel arrangement with 18 suppliers currently.

Key SPC benefits

The objective of the contract is to provide motor vehicles for the State’s ongoing operational requirements to deliver child protection, fire-fighting, policing and other front-line government services to the community as well as for executive use.

The key benefits of the SPC are:

  • discounted purchase price;
  • availability of motorcycles and the latest advances in motor vehicle innovation;
  • a refresh option to allow for new suppliers who meet the mandatory criteria to be added to the SPC panel throughout the contract term; and
  • the optional bundling of Roadside Assistance and/or pre-paid servicing.

Lead Agency
Department of Treasury and Finance
Conditions of Use
Mandatory
Reference Number
SS-06-2012
Arrangement
Open panel
Start Date
01/05/2013
End Date
30/04/2018
Primary Contact
Darren Pietrzak
Category Manager
Department of Treasury and Finance
Ph: (+613) 9651 5047
Email: darren.pietrzak@dtf.vic.gov.au
Secondary Contact
Marco Martini
Senior Category Manager
Department of Treasury and Finance
Ph: (+613) 9651 1556
Email: marco.martini@dtf.vic.gov.au

Who can access this SPC?

Mandated Departments

Click here for the full list.

Mandated Agencies

Click here for the full list.

Departments and agencies bound by Victorian Government Purchasing Board policies must purchase from the SPC. Refer to the above lists:

Subject to approval by the lead department, other government owned or supported organisations such as not-for-profit, councils and other government bodies may access the SPC on a discretionary basis. Consult the category manager to confirm eligibility.

Departmental Contract Managers

 VicFleet (DTF) is in-house fleet management provider and is the key point of contact between the SPC category manager and the departments. VicFleet is responsible for resolving operational issues raised by contract users and suppliers.

Supplier Details

The SPC is an open panel and currently has 18 suppliers.

Supplier contact details can be found in the Supplier Contact Form

What you can buy from this SPC

The SPC provides the following range of motor vehicles:

Category

Description

Passenger

 

 

 

Sedan / Hatch - Small

Sedan - Medium

Station Wagon - Medium

Sedan - Large

Station Wagon - Large

Sedan / Wagon - All-Wheel Drive

High Environmental Performance Vehicle – Hybrid /Electric

All-Wheel Drive Sports Utility Vehicle - Small

All-Wheel Drive Sports Utility Vehicle - Medium

All-Wheel Drive Sports Utility Vehicle - Large

Light Commercial

4x4 Medium Wagon

4x4 Large Wagon

People Mover

4x2 Pick Up / Cab Chassis Utility

4x4 Pick Up / Cab Chassis Utility

Van

Light Bus

Motorcycles

Motor vehicle procurement /selection through the SPC is guided by the following:

Victorian Government Standard Motor Vehicle Policy (SMVP)

The SMVP outlines the motor vehicle / fleet life cycle process and procedures considerations that must be taken into account when acquiring motor vehicles. Key elements of the SMVP are:

  • Australian Manufactured Policy

The SMVP dictates that only passenger and light commercial vehicles manufactured in Australia are permitted for lease or purchase. ‘Manufactured in Australia’ means any vehicle where the body is assembled and painted in Australia and the compliance plate is fitted at the point of manufacture in Australia. In the event that light commercial vehicles manufactured in Australia are not fit for purpose, only light commercial vehicles imported for sale by Australian vehicle manufacturers are permitted for lease or purchase.

Government departments or agencies that require an exemption must apply in writing to VicFleet, demonstrating a clearly defined operational need to purchase a vehicle that is not manufactured in Australia or imported for sale by an Australian vehicle manufacturer. Such requests must be approved by the requesting department secretary or agency chief executive officer.

The Victorian Government expects other agencies, statutory authorities and government business enterprises to adhere to the Supporting Australian Vehicle Manufacturers policy.

  • Australasian New Car Assessment Program (ANCAP)

Wherever practicable, only vehicles with an ANCAP five star rating or better should be considered for procurement.

  • Fit-for-Purpose and Safety

The following is a list of the vehicle fit-for-purpose and safety selection criteria:

a) the vehicle fit the intended operational purpose, accommodating the operating cost and environmental impact;

b) consideration of the environment in which a vehicle will be operating;

c) the nature of the operational tasks for which a vehicle will be used;

d) the operational tasks that a driver will be required to perform;

e) any atypical physical characteristics of particular drivers and the capabilities of the user population;

f) the vehicle is compliant with all legal and OH&S requirements;

g) the applicable Australian Design Rules are met; and

h) the employer shall exceed the requirements of the vehicle Australian Design Rules by fitting vehicles with manufacturer-approved options, so far as is practicable, to provide vehicles that are safe and without risk to health.

For further detail about these policy considerations, refer to the VicFleet website.

Key SPC features include the following:

  • Contract Access Fee

A Contract Access Fee (CAF) of $150.00 (excluding GST) is payable by all customers using the SPC. The CAF will be added to the contract price by the supplier and will be applied to all motor vehicles.

  • Motor Vehicle Options

In purchasing motor vehicles, the purchaser is permitted to select from options provided as Original Manufacturer's Equipment approved by the manufacturer. For details of other available options, refer to the information on the VicFleet secure website, contact your nearest authorised manufacturer's dealer or refer to the manufacturer’s respective web sites.

RULES OF USE: How to use this SPC

Parties using the SPC are legally required to comply with the rules of use established by the lead department for purchasing under the SPC.

Mandated agencies are required to procure their vehicles via VicFleet. VicFleet finances, procures, maintains and disposes of the States’ motor vehicles on behalf of mandated departments and agencies.

VicFleet provides the following services under a finance lease facility:

•             purchases and disposes of vehicles on behalf of departments and agencies;

•             arranges annual comprehensive insurance for all road registered government vehicles;

•             provides relevant reports to departments and agencies; and

•             arranges initial road registration (where required) and ongoing road registration

For information relating to formation, cancellation and delivery of a purchase order as well as invoicing and payment please refer to attached Rules of Use (192 KB) that outline these requirements.

Frequently Asked Questions

For frequently asked questions, please refer to the attached Frequently Asked Questions Motor Vehicles FAQs (137 KB)

How to join the SPC

The SPC is mandatory for inner budget agencies.

Eligible government entities can apply to use the SPC by contacting the category manager.

Product Information and Pricing Schedules

The SPC motor vehicle model range and pricing information is available on the VicFleet website on request for eligible entities. For access eligibility please contact the category manager.

Please note confidential information may only be accessed and used for the purpose of joining the SPC and purchasing under the SPC.

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