Victorian Government Purchasing Board
Achieving Excellence in Government Procurement

News

The Department has transitioned the IT Infrastructure Register (Register) onto the VendorPanel eProcurement Platform (the platform).

This change affects any department and agency currently accessing or wish to access the Register.

Buyers must use the platform for all market approaches (RFx) within the scope of the Register to ensure transparency, monitoring and reporting requirements are met.

Overview

The Register commenced on 1 July 2014 with no end date and is open to supplier applications who comply to provide hardware equipment and services relating to:

  • Servers, storage and network equipment
  • Maintenance and support
  • Installation and training.

 Out of Scope services:

  • Cloud computing and associated services or
  • Goods and services currently available under other existing information communication and technology (ICT) related state purchase contracts (SPCs).

The platform supplied by VendorPanelexternal-link.gif provides an efficient platform for buyers to engage with prequalified suppliers for their procurement needs with online tools to review and monitor market engagements.

Buyers registered on eServices can already access the Register. Those who are not registered are encouraged to do so to access the Register.

New Buyers:       Register-as-a-Buyer.bmp     

Existing Buyers:  Access-as-a-Buyer.bmp

Key SPC Benefits

The benefits of the platform enable buyers to better identify and engage the suitable suppliers and conduct all market approaches in a simplified and streamlined online platform.

Lead Agency
Department of Premier and Cabinet
Conditions of Use
Mandatory
Reference Number
Not applicable
Arrangement
Register
Start Date
01/07/2014
End Date
Primary Contact
Nicole Khaissi
Senior Adviser, Procurement Branch
Department of Premier and Cabinet
Phone: +61 3 7017 3281
Email: it.infrastructure@dpc.vic.gov.au
Secondary Contact
Michael Kony
Manager, Procurement Branch
Department of Premier and Cabinet
Phone: +61 3 7017 3285
Email: michael.kony@dpc.vic.gov.au

Who can access this SPC?

Mandated Departments

Refer to VGPB scope of policies.

Mandated Agencies

Refer to VGPB scope of policies.

Departments and agencies bound by VGPB policies must procure from the SPC. Refer to above.

Subject to approval by the lead department, other government owned or supported organisations such as not-for-profit, councils and other government bodies may access the SPC on a discretionary basis. Consult the category manager to confirm eligibility.

Departmental Contract Managers

The category manager is the key point of contact for:

  • the operational management of the Register; 
  • resolving operational issues raised by buyers and suppliers;
  • ensuring that the negotiated contract benefits are realised; and
  • fostering continuous improvement in contract benefits year on year.

Supplier Details

The pre-qualified supplier list is available on the platform.

What you can buy from this SPC

Buyers can procure servers, storage and network equipment. Maintenance and support of new and legacy network equipment, and installation and training is also available.

RULES OF USE: How to use this SPC

The Register is open to all suppliers who are able to provide the goods and services within the scope discussed above.

To become prequalified, a supplier must:

  • comply with the terms and conditions of the contract which cannot be altered
  • comply to the scope of products and services
  • complete the IT Infrastructure Register Supplier Application
  • self-register to the platformexternal-link.gif

 Out of Scope:

  • Cloud computing and associated services or
  • Goods and services currently available under other existing ICT-related SPCs.

Suppliers and buyers are required to use the mandatory IT Infrastructure Register Purchase Order Contract (PO) for all transactions under the Register. 

Buyers must not use or sign unique supplier-generated POs. 

Contract variables can be used to alter certain clauses of the PO subject to agreement between the supplier and the buyer.

Resources

The below documents are provided for buyers and suppliers which address the supplier application process, common queries and the Register's suppliers and contact information.

    Confidential information

    Contractual information is available to approved users. 

    new confidential information systemexternal-link.gif has been established and users are to complete an online registration form. A step-by-step process is provided to interested users.  These instructions are detailed in the word.gif State Purchase Contracts Registration Guide (126 KB).

    Please note confidential information may only be accessed and used for the purpose of joining the SPC and procuring under the SPC.

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