Victorian Government Purchasing Board
Achieving Excellence in Government Procurement

Please note the change in process for accessing State Purchase Contract (SPC) confidential information. The existing user account to access the SPC confidential information will no longer be active. A new SPC confidential information system is being introduced and will require user registration. Please see instructions in the Registration Guide (126 KB)

Overview

The SPC for provision of fuel and associated products was established following an open tender process undertaken by the Department of Treasury and Finance. The SPC offers fuel cards to purchase a range of fuels from petrol stations as well as bulk fuel.

The SPC commenced on 1 January 2016 for a period of three years and expires on 31 December 2018 with two one-year extension options. The SPC is a panel arrangement with four suppliers.

Key SPC benefits

The objective of the contract is to provide government entities with the widest possible coverage of the State for their fleet vehicles’ fuel purchases at competitive prices and prompt bulk fuel deliveries.

Key benefits of the SPC are:

  • discounted pricing for a wide range of fuel products;
  • good spatial coverage of the State, ensuring that users can purchase fuel in the majority of required locations; and
  • comprehensive reporting and account management facilities.
Lead Agency
Department Treasury and Finance
Conditions of Use
Mandatory
Reference Number
SS-04-2015
Arrangement
Closed panel
Start Date
01/01/2016
End Date
31/12/2018
Primary Contact
Marco Martini
Senior Category Manager
Strategic Sourcing
Department Treasury and Finance
Ph: (+613) 9651 1556
Email: marco.martini@dtf.vic.gov.au
Secondary Contact
Darren Pietrzak
Category Manager
Strategic Sourcing
Department Treasury and Finance
Ph: (+613) 9651 5047
Email: Darren.pietrzak@dtf.vic.gov.au

Who can access this SPC?

Mandated Departments

Click here for the full list.

Mandated Agencies

Click here for the full list.

Departments and agencies bound by Victorian Government Purchasing Board policies must purchase from the SPC if the arrangement is mandated. Refer to the above lists.

Subject to approval by the lead department other government owned or supported organisations such as not-for-profit, councils and other government bodies may access the SPC on a discretionary basis. Consult the category manager to confirm eligibility.

Departmental Contract Managers

Departmental representatives/contract managers are the key point of contact between the SPC Category Manager and departmental users. They can be contacted for SPC information and are responsible for resolving operational issues raised by contract users and suppliers.
Departmental representatives contact details are listed in the Department Contact Details Fuel 2016

Supplier Details

The SPC is a closed panel arrangement with four suppliers.

Supplier contact details can be found in the Supplier Contact Details Fuel.docx

Primary fuel card supplier: BP, whose fuel card is the default card in all Victorian Government vehicles;

  • Secondary fuel card suppliers: Caltex and Viva Energy, whose cards are distributed  by request to government entities with special operational and/or geographical requirements; and
  • Bulk fuel suppliers: Caltex, United and Viva Energy.

What you can buy from this SPC

The SPC provides fuel cards that allow Victorian Government fleet users to purchase the following fuels at a discount to the retail (or ‘board’) price:

  • standard unleaded petrol (ULP 91)
  • premium unleaded petrol (ULP 95 and ULP 98)
  • ethanol-blended unleaded petrol (E10), where available
  • diesel (both standard and premium products)
  • liquefied petroleum gas (LPG)

The SPC also provides delivery of discounted-price bulk fuel (ULP, diesel and other fuel types) to government depots across the State.

RULES OF USE: How to use this SPC

Parties using the SPC are legally required to comply with the rules of use established by the lead department for purchasing under the SPC as follows:

Primary Card

BP is the primary fuel card supplier. The primary card is the default fuel card distributed to all participating Victorian Government vehicles.

Secondary Cards

Caltex and Viva Energy (Shell) are the secondary fuel card suppliers. The secondary fuel cards are distributed to those operational and emergency vehicles that require additional network coverage and convenience. Secondary fuel cards are also available to those general-use vehicles that have a demonstrated coverage requirement.

Bulk Fuel

Bulk fuel prices vary according to fuel type, delivery sites and frequency of deliveries. Users are strongly recommended to request a quote from all panel bulk fuel suppliers when planning purchases, if possible.

How to join the SPC

Organisations interested in joining the SPC and accessing confidential information should follow  the process below:

Please note confidential information may only be accessed and used for the purpose of joining the SPC and purchasing under the SPC.

Step 1. Register to DTF.APPS portal and complete an on-line confidential information access request form to access confidential information for the selected SPC. Please see instructions in the Registration Guide (126 KB)

Step 2. The category manager will verify your eligibility to access the confidential information and if approved, you will be notified via email.

Step 3. If the organisation decides to join the contract, it must seek the lead department’s approval to acquire products and services from the supplier(s) pursuant to the SPC.

Step 4. The category manager will notify the supplier(s) in writing if it gives approval to the organisation to join the SPC and acquire the products and services that this provides.

Step 5. The organisation is to contact the supplier(s) to arrange commencement of the supply of products and services provided under the SPC.

Confidential Information

Confidential contract information is available to approved users. You can obtain access to this information by creating a user account for the new SPC confidential information system. Please refer to the instructions in the How to join the SPC section above.

The confidential section contains the supplier fuel price rates.  

CONFIDENTIAL INFO LOG IN

http://apps.dtf.vic.gov.au/apps_state_purchase_contracts/

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