Victorian Government Purchasing Board
Achieving Excellence in Government Procurement

Greener Government Buildings

Greener Government Buildings (GGB) is a program that improves the energy efficiency of existing government buildings to reduce operating costs and greenhouse gas (GHG) emissions. Energy is saved through a combination of:

  • Lighting upgrades (e.g. LED)
  • Heating, ventilation and cooling upgrades (HVAC)
  • Solar panels
  • Building automation and controls

Latest News:

As part of 2017/18 budget, the Victorian Government announced it will invest $20 million in the GGB program to target a number of government buildings and infrastructure. This is in addition to the $33 million the Government invested last year. The Government will use Energy Performance Contracts (EPC) to ensure the best and most efficient solutions are identified, and savings are guaranteed, measured and verified.

In addition to the above, Public Non-Financial Corporations (PNFCs) that have the power to borrow may access loans directly through the Treasury Corporation of Victoria (TCV) for GGB projects. These loans will be made available at the bond rate, excluding the Financial Accommodation Levy (FAL) that is typically applied to their borrowings.

Key Links

What is an EPC
Alternatives to EPC
EPC Process
Current and Past Projects
Panel of Prequalified EPC Providers
GGB Team Contact Details

Key Documents

GGB Guidelines August 2016 PDF.gif
Project Plan Template word.gif 
Request for Proposal Template word.gif
Proposal Template (draft) word.gif

Detailed Facility Study Template (draft) word.gif

Measurement and Verification Planword.gif 
DTF Standard Detailed Facility Study Agreement word.gif 
DTF standard Energy Performance Contract Mar 2017.docword.gif

What is an EPC?

An EPC is a process where a contractor is engaged to design, implement, verify and guarantee the savings from an energy efficiency project. This method of delivering energy efficiency upgrades to buildings is considered low risk and is widely accepted around the world. Under the GGB program, the EPC aims to achieve a 5-year simple payback period for all projects, i.e. projects must pay for themselves with the savings achieved over 5 years. However, EPCs are not suitable for all facilities and are typically only used for large and/or complex buildings, e.g. hospitals, TAFEs, large office buildings, sporting complexes, etc. For smaller sites such as schools, alternative approaches may be preferable.

Alternatives to EPC

In instances where department or agency’s total energy consumption is too small to attract the market to deliver an EPC (usually less than 1 GWh annual electricity consumption), or the building services are relatively simple, an alternative project delivery method to EPC may be considered. In these instances, departments/agencies should contact DTF for further advice.

EPC Process

The EPC process under EGB consists of 7 stages as outlined below.

1. Project Plan

Departments and agencies should complete a project plan using the Project Plan Template and secure pre-approval from a financial delegate with capacity to approve the expected level of eventual project costs. The project plan should be completed in consultation with a member from the EGB team who can provide advice to the expected contract size, project scope and identify financing options. The project plan should include:

  • details of the buildings to be considered for energy/water saving opportunities;
  • the process to engage with contractors and determine the project scope;
  • the proposed governance structure, including details of the ‘Project Sponsor’ and ‘Project Manager’ within the department/agency;
  • expected timelines;
  • constraints and dependencies; and
  • risks. 

2. Expressions of Interest (EOI)

At this stage, details of the scope and opportunities for the project are distributed to a panel of prequalified EPC providers. These contractors are Energy Service Companies (ESCOs) who have been pre-qualified by DTF and have demonstrated the required competencies in delivering energy performance contracting (EPC) projects. Information about the members of the panel can be found here.

3. Request for Proposal (RFP)

After receiving the EOIs, the department or agency will select the three contractors to take part in a competitive tender called a RFP. Tenderers will be provided with details of the buildings included in the project, including their annual historical energy consumption, and current utility rates. A Request for Proposal template. Further to a standard tender, the RFP involves competitively auditing the buildings to identify energy efficiency measures. Tenderers will typically have around 10 weeks to undertake audits, after which they will be required to submit a proposal including details of the recommended energy/water saving solutions, along with proposed costs and savings of each measure.  Consistent with a level 2 energy audit, project costs and savings included in the RFP submissions are expected to be accurate to within 20 per cent.

4. Detailed Facility Study (DFS)

Once the RFP submissions have been reviewed, a preferred contractor is selected to proceed to the DFS stage. At this stage, the Detailed Facility Study Agreement is negotiated with the preferred contractor . This contract sets out the terms and conditions under which the contractor will perform the DFS on the buildings. The DFS agreement also states that the contractor will be paid a DFS fee (typically in the order of 2 to 5% of the eventual contract sum) if the customer decides not to proceed with the proposed works. Once the terms are set, the contractor will commence the detailed study which, when complete, should outline the exact scope of works, including a fixed quotation for all implementation and ongoing costs, and the level of savings that the contractor will guarantee under an EPC. The DFS will also include a Measurement and Verification Plan (MVP) which describes the process by which the contractor will measure and verify the savings. A Detailed Facility Study & Measurement and Verification Plan Template is available.

5. Energy Performance Contract (EPC)

If the project outlined in the DFS is approved and funding for the project is confirmed, the Energy Performance Contracting. The EPC includes details of the exact scope of works (based on the detailed facility study), the commissioning procedure, maintenance schedules, project costs and the performance guarantee, which is supported by the measurement and verification plan.

6. Works Specification

The first key deliverable after signing an EPC is the Works Specification. The Works Specification, which is described in Schedule 2 of the EPC, should contain any additional information the customer requires (over and above what was provided in the DFS) in order to give approval for the works to commence. The level of detail required in a works specification will vary from project to project, and is typically informed by processes and practices of the customer, and the specifics (e.g. level of perceived risk) of the proposed works. Typical inclusions within a works specification are design drawings of planned system modifications and installations, project plans, data sheets, details of contractors, and possibly samples of equipment (e.g. lighting). In instances where the DFS already includes this information, it may be decided between the customer and the contractor to bypass the works specification stage.

7. Installation, Measurement & Verification (M&V)

During the installation stage, the ESCO may install, or engage subcontractors to install the contracted solutions. Once solutions are installed and confirmed by the customer, the ‘guarantee period’ begins. Consistent with the details of the agreed MVP, the contractor is required to to demonstrate the actual savings achieved over the guarantee period. If savings in any year fail to meet the guaranteed savings (as stated in the EPC), the contractor is required to reimburse the customer for the shortfall.

Current & Past Projects

Since its establishment in 2009, EGB has invested $134 million in upgrades to 389 government buildings. Over 15 years, these projects are estimated to achieve cost savings of $335 million, resulting in a positive net present value of $107 million and the annual avoidance of 134,000 tonnes of greenhouse gas (GHG) emissions (a 5.1 percent saving on total government building emissions). Past and current projects include:

 Project

Contractor

Status

GHG Savings

Treasury Office Buildings

Johnson Controls

Guarantee Period

29%

State-wide LED Traffic Lighting Upgrade

various (not EPC)

Complete

70%

Melbourne Sports and Aquatic Centre

Total Energy Solutions

Guarantee Period

29%

South West TAFE Institute

Total Energy Solutions

Guarantee Period

30%

Kangan TAFE Institute

A.G. Coombs

Guarantee Period

15%

Federation Square

Siemens

Guarantee Period

55%

Grampians Wimmera Mallee Water

CarbonetiX

Guarantee Period

9%

City of Yarra

Ecosave

Guarantee Period

N/A

Melbourne Cricket Ground

Siemens

Guarantee Period

19%

Sunraysia TAFE

Schneider

Guarantee Period

23%

RMIT Bundoora & Brunswick Campuses

Honeywell

Installing

52%

RMIT City Campus

Siemens

Installing

34%

Museums Victoria

Siemens

Installing

66%

East Gippsland Water

Ecosave

Installing

41%

Public Housing (high-rise)

Total Energy Solutions

Installing

58%

Metropolitan Fire Brigade

Ecosave

Guarantee Period

13%

Chisholm Institute

Ecosave

Guarantee Period

29%

West Gippsland Health

Schneider

Installing

59%

Holmesglen Institute

Total Energy Solutions

Installing

36%

Austin Health

Honeywell

Installing

2%

Melbourne Polytechnic

A.G. Coombs

Guarantee Period

40%

Peninsula Health   Detailed Facility Study N/A
Gordon Institute of TAFE   Tendering N/A
Freeway LED Lighting Renewal   Installing N/A
Primary and Secondary Schools   Scoping N/A

Panel of Prequalified EPC Providers

A.G. Coombs

CarbonetiX

Cofely

Conservia

Ecosave

Enman

FG Advisory

Genesis Now

Honeywell

MWH Australia

Nugreen

Schneider

Siemens

Sustainable Focus

Total Energy Solutions

Veolia

For suppliers who wish to join the Panel, please contact the Primary Contact listed below.


Lead Agency
Department of Treasury and Finance
Conditions of Use
Non-mandatory
Reference Number
GGB-01
Arrangement
Open panel
Start Date
01/01/2010
End Date
30/06/2017
Primary Contact
Sam Burke
Program Manager, Greener Government Buildings
Department of Treasury and Finance
Phone: (03) 9651 1595
Email: sam.burke@dtf.vic.gov.au
Secondary Contact
Peter Phan
Energy & Environmental Project Manager, Greener Government Buildings
Department of Treasury and Finance
Phone: (03) 9651 1596
Email: peter.phan@dtf.vic.gov.au

Who can access this SPC?

Mandated Departments

Non mandated

Mandated Agencies

Non mandated

Departmental Contract Managers

Please see above.

Supplier Details

Please see above.

What you can buy from this SPC

Please see above.

RULES OF USE: How to use this SPC

Please see above.

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